Responsibilities/skills:
FLMR Processing (Field Labor Material Requisitions) – Review, verify, and process daily FLMRs for added work or contract changes. Enter labor rates, route for approval, and submit finalized documents for billing.
Purchase Order Management – Create and manage purchase orders from vendor quotes. Ensure accuracy, proper job coding, and distribution per project requirements.
Submittal and Closeout Package Support – Compile and track product data, drawings, and documentation for project submittals and closeout packages. Coordinate updates and responses with Project Managers and field teams.
Billing and Invoicing Assistance – Prepare AIA and other invoice formats, ensuring timely and accurate billing in coordination with accounting and project management.
Permit and Inspection Coordination – Prepare and submit permit applications, and coordinate inspection schedules with relevant agencies.
Qualifications:
Experience in administrative support or project coordination within construction or other project-driven environments.
Proficient in project management and accounting software, including Sage and Microsoft Excel.
Highly organized with exceptional time-management and attention to detail.
Skilled at managing multiple priorities and meeting deadlines in a dynamic work setting.
Strong communicator with the ability to collaborate effectively between field teams and office staff.
Knowledge of construction documents, AIA billing, and permitting processes preferred.